Careers

Position: Operations Coordinator 

Term: Permanent full-time 

Background:  

Vibrant Communities Calgary (VCC) is a non-profit organization that works collaboratively with stakeholders and partners to engage Calgarians and to advocate for long-term strategies that address the root causes of poverty in Calgary. As stewards of the Enough for All strategy, our goal is that Calgary is a strong, supportive, and inclusive community, where everyone has sufficient income and assets to thrive, and where all Indigenous people are co-creators of Calgary's future. 

We are committed to fostering a respectful, inclusive, and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism, and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented and accommodations are available during the hiring process, upon request. 

What we would need from you: 

As the Operations Coordinator, you play a key role in supporting the “behind the scenes” work that keeps VCC running smoothly and efficiently. Your work administering Finance & HR and coordinating other administrative and operational functions is an essential part of VCC’s work to reduce poverty in our city. 

Who you are: 

You’re analytical, organized, and can manage diverse tasks. You have immaculate attention to detail and care about doing things the right way. You thrive in an independent work environment as part of a small, dynamic team. You’re excited to use your financial and administrative skills at a non-profit whose work aligns with your values. 

Key responsibilities: 

Reporting to the Leader of Organizational Effectiveness and sitting in the Executive Office, you will be expected to do the following: 

Finance: 

• Process financial transactions, including accounts payable and receivable. 
• Process honoraria and ensure accuracy and timeliness. 
• Maintain accurate financial records and ensure compliance with accounting standards and regulations. 
• Administer employee expense reimbursement processes. 
• Act as a point of contact for the bank, deposit cheques, transfers, payments. 
• Coordinate and assist with the budget including preparing the draft budget for approval, monitoring the budget, and ensuring the proper allocation of costs. 
• Coordinate and assist with the corporate credit card set-up and processes, and complete purchase reconciliations as required. 
• Assist with financial reporting activities (including filings with CRA, Service Alberta, etc.) and annual audits. 
• Assist in the implementation and maintenance of financial policies and procedures. 

Human Resources: 

• Process payroll and ensure accuracy and timeliness. 
• Coordinate and administer employee benefits and RRSP contributions. 
• Maintain up to date policy and procedure manuals. 
• Assist in the preparation and maintenance of employee records. 

Executive Office Support: 

• Complete reporting requirements. 
• Provide administrative support when needed, including through scheduling, taking meeting minutes, agenda development, ordering catering, etc. 
• Act as a backup to support the Executive Director, Board of Directors, and Board Committees. 

Other Administrative Support: 

• General office management, including purchase and inventory management of office supplies. 
• Vendor management, including with IT service providers (contract management and administration, etc.). 
• Other duties as required. 

Skills & Qualifications: 

• Undergraduate degree (or equivalent) with 3 to 5 years of related experience. 
• Strong sense of personal, professional, and behavioural integrity and ability to maintain confidentiality. 
• Excellent organizational skills and the ability to complete tasks with a high degree of attention to detail. 
• Strong analytical and problem-solving skills. 
• Experience and skills with budgeting and forecasting activities including financial planning and auditing. 
• Familiarity with business and financial principles. 
• Ability to work both autonomously and as part of a team. 
• Excellent verbal and written communication skills. 
• Proficient in Microsoft Office Suite, QuickBooks, Salesforce, and payroll software. 

Salary and benefits: 

Competitive salary based on qualifications and experience. We offer a comprehensive benefits package including health insurance, matching RRSP contributions, and paid time off. The standard work week is 37.5 hours. VCC offers a hybrid work environment. 

How to apply: 

If you are interested in joining our small but mighty team and believe you have the skills and qualifications we are looking for, please submit your resume and a cover letter highlighting your relevant experience to careers@vibrantcalgary.com with the subject “Operations Coordinator”. Applications will be reviewed as they are received. 

We thank all applicants for their interest in VCC. Only those selected for an interview will be contacted. VCC is an equal opportunity employer, and we encourage candidates from all backgrounds to apply.